How to use Microsoft Lists

In this step-by-step tutorial video, learn how to use Microsoft Lists. Microsoft Lists is a Microsoft 365 app that helps you track information and organize work. List are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customizable views and smart rules and alerts to keep everyone in sync. With ready-made templates, you can quickly start lists online, on our new mobile app, or with Microsoft Teams. And because it’s part of Microsoft 365, you can rely on enterprise-ready security and compliance.

  • Timestamps
    • 0:00 Introduction
    • 0:44 What’s unique about Lists?
    • 2:01 Example use cases for Lists
    • 2:17 Difference between Lists, Planner & To Do
    • 2:57 Competition and evolution of SharePoint Lists
    • 3:31 How to get Microsoft Lists via Office.com
    • 4:28 How to get Microsoft Lists in Teams
    • 5:09 Start page
    • 6:30 Create a new list
    • 9:09 Adding columns
    • 12:00 Adding data
    • 12:24 Add data via form
    • 12:58 Add data via grid view
    • 13:40 Share list with others
    • 14:24 Conditional formatting
    • 15:58 Column totals
    • 16:25 Visualizing data in calendar and card views
    • 17:16 Filtering and permissions
    • 17:30 Alerts, notifications & rules
    • 18:34 Connecting to Power Automate & Power Apps
    • 19:54 Lists mobile experience
    • 20:08 Wrap up
  • Resources called out:

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